Board documents management is the process of creating and sharing board materials for meetings. Traditionally, this is done through the distribution of emails and couriers of physical documents. However, digital solutions like online board portals are more secure and efficient in meeting preparation, document sharing, and board meeting minutes.
A highly-performing board thrives on effective and efficient communication. This is why it’s crucial to have access to a platform that lets your board collaborate in the pre-, during-, and post-meeting stages, including a collaborative workspace with voting tools for digital devices, and a platform for recording minutes of meetings.
The best way to make sure that your board is prepared for each meeting is to use the appropriate software for managing your board in place. This will ensure that your board is efficient, less frustrated and stress, and help everyone remain focused on the governance.
Prioritize Security
The information stored on your board platform has to be protected, whether it is sensitive information regarding personnel, board-related documents, or committee information. It is important to choose a document management system for boards that prioritizes security and offers world-class security features.
Your board can quickly prepare for meetings using simple dashboards that display all the forthcoming events and documents. This will eliminate the manual process of finding out the best times to meet for everyone and ensure that all attendees are on the same page. This will ensure that board directors are able to access the most recent version of your confidential documents. It also reduces the risk of losing documents.
http://onlineboardroom.org/5-board-member-questions-to-ask-on-a-meeting