A boardroom portal is an online secure platform that allows directors and administrators to access corporate documents from any device. This solution provides an additional level of security that is that is not found in traditional email systems. Users are required to sign in using a unique profile and their own password. It also comes with an integrated user access control system. It also monitors data centre staff and employs closed-circuit surveillance. All data is encrypted and it also supports multi-factor authenticaiton. This is a must-have option for companies that deal with sensitive data, specifically those in the government sector.
A good board portal can help directors prepare for meetings by allowing them to access the most current version of all documents and reports in one location. This reduces time spent searching shared drives, email attachments and file cabinets. Directors can easily mark up documents prior to meeting time to ensure they are prepared. Any changes made to the board package are also reflected instantly. Unlike PDFs, these use this link boards can be accessed on any device and are compatible with all web browsers.
The minutes can then be developed and then distributed to the board to be approved by the board. This keeps the board focused on governance issues rather than on administrative tasks. It also makes it easier for the board to comply with the rules and regulations of internal governance. The items that were identified during the meeting are assigned and tracked to board members, and an audit is recorded.