Businesses handle a large amount of sensitive information and a breach could result in irreparable damage to the reputation of a brand, its customers’ confidence and even legal concerns. Secure document storage eliminates the risks and ensures the business can continue to operate without interruption.
Storing information securely you could try these out in an offsite storage facility also protects physical assets of the business from a range of threats, including natural disasters or theft. In addition, it can eliminate many of the costs associated with maintaining paper-based systems. It can also improve workflow processes by making it possible for documents to be transferred between devices for instant access.
A secure document storage solution includes access control along with encryption and other features to ward off unauthorised data usage. It should also have backup and activity tracking to spot suspicious activities and an easy-to-use interface that encourages employees to adopt it and makes storing confidential data a part of their routine.
View-only functionality helps secure intellectual property, since it prevents users from editing documents or downloading them to their personal computers or mobile devices. This makes them less vulnerable to ransomware. Dynamic watermarking also provides an individual stamp that shows anyone who views a document who they are working with, which helps businesses identify attackers when a data leak occurs.
As businesses grow, they need to ensure that the online document storage provider can keep up with the growth. The best provider should offer flexible services that can be scaled up, allow to increase capacity as needed, and ensure that workflows aren’t disrupted.