When it comes to remote board meetings the participants are less compelled to pay attention as they would in person. It’s much easier to give in to the urge to check email, grab snacks or answer the phone. You can avoid many of these issues by conducting your meetings efficiently. The following best practices can ensure that your meetings are on time, safe http://boardgreenroom.com/who-is-a-data-engineer/ and productive.
Use a reliable, online portal with a board-management program that includes an agenda maker and video integration. It also has other useful tools, such as document centers and task managers. These tools will allow you to hold your meetings without having to leave the portal and make sure that everyone has access to them regardless of their location and time zone, or device. It’s a good idea also to assign a moderator your meeting. They can oversee each system and ensure they are working properly.
Send out reminders for the meeting at minimum 24 hours in advance. This will decrease the number of no-shows and ensure that all participants have all the information they require to be able to participate. Use an agenda template that outlines the specific details of the meeting so that participants don’t wander off during the discussion.
If a board member is in a position to not attend an online meeting, he or she must write a statement to the board explaining the reasons for their absence and describing any reasonable accommodations that are requested. The board then has to decide whether the excuse is legitimate. This can be a complicated process, but the board should strive to be as fair and consistent as possible.