https://boardroomsite.com/commonly-asked-questions-about-board-meetings
Board of directors meetings are the opportunity for a corporation or a non-profit organisation to discuss and debate strategic decisions. The meetings are an essential aspect of an organization’s governance setting the tone for future productivity and success. If you follow a set of best practices you can ensure that the agenda of your board is clear and productive, resulting in productive discussions that aid in the growth of your organization.
A board meeting that is effective starts by clearly defining its goals and ensuring that all legal considerations have been addressed. This includes provisions in governance documents that restrict the participation and attendance of members with opposing claims or conflicts and also the requirements for those who have observer status.
A board meeting must include discussions of crucial business issues, like the process of reviewing and approving financial statements as well as discussing important questions regarding policy. The agenda should also include time for the board to reflect on its current performance and discuss ways it might improve its performance.
Inadequate preparation and poor communication can lead to an haphazard meeting and a disjointed agenda that doesn’t address essential business requirements. A well-crafted agenda and clear minutes will reduce the likelihood of misunderstandings and disputes, and will ensure that all decisions are made in a legal and well-informed way. Additionally the board must avoid getting distracted by new discussion subjects that aren’t on the agenda’s most important list of items by creating a “parking lot” for these topics at the end of the agenda.