Boards are the primary force of an organization, making critical decisions and holding important discussions that affect all stakeholders. This means that sensitive information is shared by the board and must be secured from access by unauthorized persons.
One of the best ways to safeguard confidential documents for boards is to implement secure measures that stop the sharing, viewing and printing. One of the best ways to do this is to use secure portals for boards, which can encrypt documents so that they can only be accessed to authorized persons.
In addition, most boards have features that allow you to limit who can print or download the document www.dataroomabout.com and also set limits on the length of time they can be accessed for. There are many systems that also have tools that let you monitor who has viewed documents, including the report detailing the number of times it was opened and by who.
A confidentiality policy is another method to safeguard confidential documents. The policy should clearly state that, unless legally required or approved by the board, directors should not divulge confidential information to any third party, including the sponsors of their constituency directors, and should define what is considered confidential information. Although enforcement of such a policy isn’t easy however, it gives clarity to all directors and allows the company to defend against accusations that a director has violated their duty of confidentiality.